# Email Draft — Tyler Strom (Hot Tub Guy LLC) — SC PT-100 Intake **To:** Tyler Strom **From:** Jimmie Needles **Subject:** Quick questions to get your SC business property tax return filed **Prepared by:** Ledger for Jimmie's review **Date:** 2026-05-14 **Source data:** Tyler & Yshana Strom 2025 federal return (in Team Inbox) > **Note for Jimmie before you send:** > Section 1 below is pre-filled from the 2025 federal return. Tyler only needs to answer Sections 2–4 and confirm Section 1 is still accurate. The 2025 return had no Form 4562 / depreciation schedule — equipment is being expensed, not capitalized — so we can't shortcut Section 2 from the books. I added one line asking him to list equipment over $500 (even if expensed), since the de-minimis-expensed gear is still PT-100 reportable. Three flags about the return itself are in the **Internal Notes** at the bottom — review those before this goes out. --- ## Email Body Hey Tyler, South Carolina taxes business equipment, furniture, vehicles, and fixtures separately from your income tax — it's called the **Business Personal Property Return (Form PT-100)** and it's an annual filing. I want to get yours buttoned up. I pulled most of the basics straight from your 2025 federal return, so you only need to confirm Section 1 is still accurate and answer Sections 2–4. Should take you 15–20 minutes. --- ### 1. Business Basics — please confirm these are still correct | Item | What I have on file | |---|---| | Legal name | **Hot Tub Guy LLC** | | Entity type | **Single-member LLC** (filed on Schedule C — disregarded entity, you're the sole owner) | | FEIN | **33-1917001** | | Owner SSN | **246-79-8694** | | NAICS code | **238990** — Other Specialty Trade Contractors | | Business address | **535 Tenby Court Apt 202, Rock Hill, SC 29730** | | SC county | **York County** | | Business activity | Hot tub service and maintenance | **Questions:** 1. Is the address above where your equipment, tools, and parts are physically stored? If you have a separate shop, storage unit, or work out of a customer location, tell me where — that's the address that goes on the PT-100, not necessarily your mailing address. 2. Have you filed a PT-100 before? If yes, what was the most recent year and account/file number? ### 2. Equipment, Furniture, and Fixtures (the main reportables) For each category below, I need **original cost** (what you paid, not current value) and **the year you bought it**. **Important:** Even if you wrote something off as a supply or expense on your taxes (instead of depreciating it), it still goes on the PT-100 if you still own it and use it in the business. **Send me a list of any equipment over $500 you've bought since starting Hot Tub Guy — even if you expensed it.** 3. **Office furniture and equipment** — desks, chairs, computers, monitors, printers, phones, tablets, security cameras 4. **Shop and storage equipment** — workbenches, parts bins, shelving, dollies, storage racks 5. **Install and service equipment** — cranes, hoists, hand tools, power tools, water testing equipment, chemical handling gear, pumps, vacuums, lifting straps 6. **Demo/display items** — any hot tubs or covers you use for demos, photos, or as showroom samples (NOT tubs held in inventory for resale to customers — those are exempt) 7. **Parts and supplies kept on hand for service work** — chemicals, filters, jets, replacement parts you use on service calls (NOT parts inventory held for resale) 8. **Leasehold/property improvements** — anything you paid to build out or improve a workspace (flooring, lighting, partitions, plumbing/electrical work, signage). If you operate out of the apartment, this is probably zero. ### 3. Vehicles and Trailers Your 2025 return shows one vehicle in service with 24,995 business miles. 9. Make, model, and year of that vehicle, and what you paid for it 10. Is it titled in **your personal name** or in **Hot Tub Guy LLC's name**? 11. Where is it registered and garaged (county)? 12. Do you have any service trailers, equipment trailers, or a second vehicle used in the business? Same info for each. ### 4. Recent Changes (since you started the business) 13. Have you bought any equipment over $2,500 in the last 12 months? List items, cost, and date acquired. 14. Have you sold, scrapped, or disposed of any equipment in the last 12 months? 15. Have you opened a new SC location, taken on storage, or moved in the last year? ### 5. Compliance History 16. Have you received any letters, notices, or assessments from SC DOR or York County about business personal property? Forward copies if so. 17. Any open audits or pending notices? --- **Easiest path:** If you have receipts for the big-ticket equipment, just scan them or take photos and send them over — I can build the asset list from there and come back with short follow-ups. The PT-100 is due **April 30** for the prior tax year, with extensions available to the last day of the 4th month after fiscal year-end. Let me know if there's anything urgent on the timeline. Thanks Tyler, — Jimmie --- ## Internal Notes for Jimmie (do not send) ### Things I noticed on the 2025 return that are NOT PT-100 issues but you should see 1. **Schedule C net loss of $19,557 on $121,553 revenue.** Hot Tub Guy is unprofitable on paper. The loss pulls EIC, Additional Child Tax Credit, and Premium Tax Credit onto the return. Schedule C losses paired with refundable credits are an IRS audit-risk category. Worth a conversation with Tyler about whether the books are complete or whether revenue/expenses are being missed. 2. **Standard mileage on an apartment-based business with 24,995 business miles and only 1,150 "other" miles.** Structurally defensible (he claims home office on Form 8829), but the ratio is aggressive. If audited, IRS will want a mileage log. 3. **EoY parts inventory of $33,454 against $60,242 of purchases.** That's a real balance sheet item with no QBO behind it as far as I can tell. If Tyler isn't tracking inventory anywhere except the tax return, that's a books problem waiting to happen — and a sales tax exposure question (resale certificate properly used? sales tax collected on parts marked up to customers?). ### PT-100 specifics - **Hot tub install/service profile** — highest-yield reportable items are usually service trailers, demo tubs, install equipment (cranes/hoists), and any leasehold improvements. If he operates from the apartment, leasehold is likely $0. - **Inventory for resale is exempt** — the $33k of parts inventory does NOT go on PT-100. Demo tubs DO. - **Vehicle** — if it's titled in his personal name (likely, given the standard mileage method), it's already on the SC motor vehicle tax roll and is **excluded** from PT-100. Confirm titling before we list it. - **Filing channel** — service businesses file PT-100 with SC DOR via MyDORWAY. Not the county auditor. - **SC depreciation schedule** — SC uses its own schedule with a 10% residual floor (won't depreciate below 10% of original cost). I'll handle the conversion when the asset list comes back. - **Assessment ratio** — 6% (general business, not manufacturing). - **De-minimis-expensed equipment is still reportable.** This is the biggest gap on Tyler's return — no Form 4562 means we have no asset list to work from. Section 2 of this email is the only way to surface it.